In the Rules and Alerts dialog box, (1) click E-mail Rules tab (2) select the email account that you want to apply the out of office setting from Apply changes to this folder drop down list (3) and then click New Rule. Go ahead to click Home > Rules > Manage Rules & Alerts, see screenshot:ĥ. And it's not necessary to choose saving folder any more.Ĥ. Note: After specifying the Save as type as Outlook Template (*.oft), the email will be saved to the default template folder automatically. Now in the Save As dialog box, please select Outlook Template (*.oft) from the Save as type drop down list, and click the Save button. The click File > Save As in the new message window.ģ. Click Home > New E-mail to create a new message, type the subject and message as you need. In this situation, the Manage Rules & Alerts function of Outlook can help you to set out of office auto reply as following steps:ġ. If your outlook haven’t connected to an Exchange Server, the above method will not work. Set out of office (automatic reply) with Manage Rules & Alerts function Click OK to activate the out of office message.
![how to set up out office in outlook 2010 how to set up out office in outlook 2010](https://i.ytimg.com/vi/Pum1dWipLL0/mqdefault.jpg)
If you need to enable auto-reply for external senders too, please (1) click the Outside My Organization (On) tab (2) check the Auto-reply to people outside my organization option (3) type the auto replying message in the below box. In the Automatic Replies dialog box, (1) select the Send automatic replies option (2) check the Only send during this time range option and specify the Start time and End time as you need (3) type the replying message in the below box. Note: If your outlook have not connected to an Exchange Server, you can't find the Automatic Replies option.Ģ. In the Mail view, select the exchange account on the Navigation Pane, and click File > Info > Automatic Replies. Remember that a new session will start if you close and restart the application.Īlso note that to send the automatic reply, Outlook must be running and configured to check for new messages periodically.If you are using an Exchange account, you can auto reply a specified message for the received emails with setting the Out of Office Assistant while you are away. The rule prevents sending repetitive replies to a single sender you receive multiple messages from.
![how to set up out office in outlook 2010 how to set up out office in outlook 2010](https://i.ytimg.com/vi/UBZp5S0B7G8/maxresdefault.jpg)
Note that the Rules Wizard will send your automated reply one time to each sender during a session - each time you open Outlook. Under "Step 2: Setup rule Options" make sure the rule is turned on and click Finish and then OK twice to close out of the wizard. Give your rule a name – Out of Office seems appropriate. In the Reply Template dialog browse to the location of the template you saved and click Open, select any exceptions you want (you don’t have to choose any if you don't want to), and then click Next. In the next step of the wizard check “reply using a specific template” and click the “a specific template” link in the Step 2 box. When the Rules Wizard starts up, check any conditions you want. Select New Rule and under the “Start from a blank rule” section click “Apply rules on messages I receive” and click Next. Head to Home > Rules > Manage Rules & Alerts.
![how to set up out office in outlook 2010 how to set up out office in outlook 2010](https://www.kerneldatarecovery.com/blog/wp-content/uploads/2018/12/Outlook-Setup-Out-of-Office-05.png)
Now you need to create a rule to automatically reply to new messages with your out-of-office template. By default, it will be saved in C:\Users\pcname\AppData\Roaming\Microsoft\Templates\*.oft but you can save it wherever is most convenient for you. Under "Save as type" select Outlook Template from the drop-down menu. Then type in the message you want to send as your auto-reply.Īfter creating your message go to File > Save As. To do this click the Home tab on the ribbon and create a new email.